The Benefits of Documenting Business Requirements

March 6, 2016

Recently IT projects tend to belittle the allowances of advance in developing absolute business requirements. Partnering with the business units upfront to ascertain business needs has been authentic to be the key to the success of an IT projects. You charge to “know” what your business units “need” afore you alpha architecture on the solution. On the contrary, accepted convenance is that already the activity is approved, all aggregation associates are acquisitive to commence on the accomplishing of the solution.

We accept all heard the usual: “… we all apperceive what needs to be done, the business does not accept the abstruse assets or ability for defining the requirements, anybody has developed projects so why the aerial of defining requirements, it is a decay of time etc etc.”…

One political action is pre-partnering. Acutely and assiduously anecdotic user blueprint and arrangement requirements is key to activity success. A absolute superior planning action (requirements gathering) is a analytical success agency that is rarely accustomed abundant attention. One of the better affidavit why IT projects abort is because activity teams do not absorb abundant time in the trenches with front-line users,… To do this effectively, activity managers have to breed able relationships amid the IT activity team, users, and stakeholders to ensure user needs and expectations are beneath connected focus and review. Source: Richard D. Lang [Project Leadership: Key Elements and Analytical Success Factors for IT Activity Managers]

In my appearance the 5 key allowances to accepting acceptable and absolute business requirements are:

1. Better communication: Improves advice amid aggregation associates and business owners through a academic requirements administration planning action and offers a academic action for proposing and managing changes to requirements. It is an able adjustment of befitting stakeholders complex through the activity lifecycle including architecture reviews, user accepting testing, and deployment.

2. Lower cost: Decidedly abatement cher rework and lowers project. Amount is managed abbreviation or eliminating accidental appearance and anecdotic cogent flaws at the ancient accessible time rather than afterwards the arrangement has been deployed.

3. College Value: Bear college amount to the business. Clear analogue of business objectives keeps the activity aggregation and stakeholders focused on carrying the amount the business expects. Able prioritization helps the business bear absolute value, satisfies chump needs and enables the activity aggregation to absolutely accept and accommodated the needs of the chump as able-bodied as identification of missing requirements, ambiguities, and errors. It gives the befalling to accomplish absolute improvements to the business units, not just change.

4. Lower Risk: Requirements decidedly abate the accident of activity abortion and accommodate the agency to added accurately appraisal timeframes and plan estimates and ascendancy activity scope. In accession to defining the ambit of the project, the requirements certificate allows the activity sponsors and lath to acutely ascertain and accede on what will and will not be delivered and what is accepted from the acknowledged achievement of the project. It is like a “contract”, a academic acceding amid the “client” and the activity team.

5. On-time and quality: Bear projects on-time. Accommodate the adjustment for authoritative and prioritizing requirements acclimated to ascertain authentic activity schedules, accentuate the absolute ambit of the activity and absolute the anticipation of ambit edge during activity implementation. This allows for added accurateness in ciphering timeframes and plan estimates.

Alignment of requirements to business needs:

In adjustment to aerate the allowances of requirements it is capital to abide accumbent and accumulate the requirements adapted during activity accomplishing as there are abounding factors that may alter the authentic requirements from the original. Activity managers cannot allow to bear in isolation; they charge to be continuously complex with the business units and stakeholders to ensure that both business needs are kept accumbent to the activity delivery. Periodic reviews of requirements during the lifespan of the activity ensure that the requirements are accumbent to the continuously alteration business needs.

On a final note, requirements will not alone bear business allowances that will be accomplished by the activity implementation, but will aswell appreciably abate cost, time and advance qualities which are the three capital elements of IT activity success.